Do I need Luma Plus to export my guest list?

No. Luma lets all users export their guest list as a CSV file for free. You do not need Luma Plus or any paid plan. The Luma API requires a Luma Plus subscription, but CSV export is available to everyone.

What data gets imported from the Luma CSV?

HackHQ imports names, email addresses, and any custom questions you added to your Luma registration form. Standard Luma fields like "Approval Status" and "Registered At" are also available for mapping.

Will importing overwrite existing participants?

No. HackHQ detects duplicates by email address. If a participant already exists in your event, they will be skipped during import. You will see a summary of how many were imported and how many were skipped before confirming.

Can I import from multiple Luma events?

Yes. You can run the import process multiple times. Each import checks for duplicates, so participants who appear in multiple Luma events will only be added once.

What if my CSV has columns HackHQ does not recognize?

During the mapping step, you can manually assign any CSV column to a HackHQ field or skip columns you do not need. Unrecognized columns are not imported unless you explicitly map them.

Can I import participants at any time?

Yes. You can run the import whenever you are ready. Import early to start setting up teams and submissions, or import closer to the event. HackHQ handles duplicate detection, so you can safely re-import if your registration list grows.

Works with Free Luma

Import Luma Registrants
into HackHQ

Export your Luma guest list as a CSV and import participants into HackHQ in minutes. No Luma Plus subscription, no API keys - just a simple CSV upload.

No Luma Plus Required

The Luma API requires a Luma Plus subscription, but CSV export is available on every Luma plan, including the free tier. This guide uses the free CSV export method that works for everyone.

How to Import in 5 Steps

Export your guest list from Luma

Open your event on Luma and navigate to the guest list management page.

Go to your Luma event dashboard
Select the Guests tab
Click the Download CSV button
Save the CSV file to your computer

If you have custom questions on your Luma registration form, they will appear as additional columns in the CSV export.

Create your event on HackHQ

If you haven't already, create your hackathon event on HackHQ. Set up your event details, schedule, judging criteria, and submission requirements.

Takes about 30 minutes to configure everything

You can import participants at any point - before or after event setup

Upload the CSV file

In your HackHQ event dashboard, go to the Participants section and start the import process.

Open your event's Manage > Participants page
Click Import
Drag and drop your Luma CSV file or click to browse

Map columns and review

HackHQ auto-detects standard fields from your Luma export. Review the suggested mappings and adjust any custom fields as needed.

Name and email columns are detected automatically

Preview shows exactly what will be imported before you confirm

Duplicates are flagged so you can review them

Confirm and start your hackathon

Review the import summary and confirm. Your Luma registrants are now HackHQ participants, ready for submissions, judging, and live results.

Once imported, participants can submit projects and your judges can score them - all from one platform with transparent live results.

Luma to HackHQ Field Mapping

Here is how standard Luma CSV columns map to HackHQ participant fields. Custom questions from your Luma form can be mapped manually during the import step.

Luma Column	HackHQ Field	Notes
Name	Full Name	Auto-detected
Email	Email	Auto-detected, used for deduplication
Registration Date	Registration Date	Preserves original signup date
Approval Status	Registration Status	Maps approved/pending/declined
Custom Questions	Custom Fields	Mapped manually during import

Frequently Asked Questions

Ready to Import Your Luma Participants?

Create your event, upload the CSV, and focus on what matters - mentorship, community, and innovation. Not spreadsheets.

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Import Luma Registrantsinto HackHQ