Realistic cost estimates and budget templates for any size event. Calculate your budget, secure approval, and avoid overspending.
Here's what you actually need to budget for when running a hackathon. These are realistic estimates based on organizing dozens of events.
The #1 thing participants remember. Don't skimp here.
Where will teams actually work? Think about space, power, and WiFi.
Recognition matters more than cash, but prizes drive participation.
Optional but memorable. T-shirts, stickers, and notebooks.
Budget Rule of Thumb
Your CFO cares about ROI, not vibes. Here's how to make the business case for your hackathon budget.
"We're investing $5,000 to generate 50+ product ideas from our team. That's $100 per idea - way cheaper than hiring a consultant."
Share examples of hackathon projects that became actual products. If it's your first hackathon, use case studies from other companies.
"$5,000 for a hackathon vs. $50,000 for an off-site or $100,000 for a consultant. Plus team building and morale boost."
"This is a chance for engineers to work on passion projects, cross-functional teams to collaborate, and everyone to feel heard."