Event Page
Set up and manage your hackathon event page on HackHQ. Configure schedule, location, prizes, announcements, and visibility.
Events are the core of HackHQ. Each event represents a hackathon, pitch competition, or innovation challenge that you're organizing.
Creating an event
From your My Events page, click Create event. A two-step wizard walks you through the basics: event details (name, dates, location) and then competitions and prizes. See the Quickstart for a full walkthrough.
Once created, you land on the Event Page tab where you can continue configuring everything: description, schedule, prizes, and more.
The event dashboard
After creating an event, you'll see the event dashboard with five tabs:
| Tab | Purpose |
|---|---|
| Event Page | Preview and edit the public event page |
| Submissions | View and manage submitted projects |
| Voting | Configure scoring criteria, manage judges, and track progress |
| Results | View rankings, assign awards, and publish the leaderboard |
| Settings | Billing, currency, event status, and danger zone |
Your event headquarters
The event page is the central hub for your hackathon. Think of it as your event's headquarters: a single link where participants find everything they need during the event.
Your event page is an unlisted, private link. It is not indexed by search engines, not listed on HackHQ, and not discoverable publicly. Only people you share the link with can access it.
Share the event page link with your participants during the hackathon through whatever channel you're already using: Slack, Discord, email, or your registration platform. It's their go-to page for event details, submissions, and updates throughout the event.
What's on the event page
Everything on the event page is editable from the Event Page tab. Click on any section to update it:
- Event name and hosting organization
- Cover image: A square banner image that appears on the event page. Supports JPG, PNG, and WebP (max 5 MB). You can crop and reposition it after uploading.
- Schedule & Location: Start and end dates, times, timezone, and venue details
- Description: Rich text with headings, lists, links, and formatting. Use this to describe your hackathon, outline the schedule, explain rules, or list resources.
- Prizes sidebar: Prize amounts broken down by competition, showing participants exactly what they can win
- Announcements banner: Updates for participants (schedule changes, reminders, etc.)
- Submit button: When submissions are open, participants can submit directly from the event page
Visibility controls
At the top of the Event Page tab, you'll find:
- Event Page Visible toggle: Controls whether the event page is accessible.
- Event Page Link button: Copy the shareable URL for your event page
Announcements banner
Click Show an announcement on your event page to display a banner at the top of your event page. This is useful for updates during the hackathon like schedule changes, room assignments, or submission reminders.
Event links
Click the Event Links button in the top-right corner of any tab to access all shareable links:
- Event Page: The central hub for your event
- Submission Form: Direct link where participants submit their projects
- Audience Voting: Link for spectators and participants to cast votes
Each link can be copied to clipboard, opened in a new tab, or shared via a QR code.
Event lifecycle
A typical event follows this arc: the event page starts as a private hub for participants, then becomes a showcase after the hackathon ends.
Setup
Create the event, write the description, configure competitions and prizes. Set up submission form fields and voting methods.
Share with participants
Share the event page link with your participants through Slack, Discord, email, or wherever your community lives. This is their headquarters for the hackathon: event details, schedule, prizes, and where to submit.
Submissions open
Toggle Submissions Open and share the submission link. Participants submit projects through the form you configured. They can also submit directly from the event page. Track incoming submissions in the Submissions tab.
Judging
Close submissions and share judging links with your judges. Monitor progress on the Voting tab: see which judges have completed their reviews and which submissions still need scores.
Results and showcase
Review the final rankings on the Results tab, assign awards to winners, and publish the leaderboard. Winner badges appear on the project gallery. Share the gallery link so participants can showcase their projects externally.
Quickstart
Create and launch a hackathon event in under 10 minutes. Set up submissions, judging criteria, scoring methods, and share your event with participants.
Competitions & Prizes
Understand HackHQ competition types (Overall, Track, Challenge), configure awards, and manage prize money for your hackathon.