Submission Page
Collect and manage hackathon project submissions on HackHQ. Custom forms, team management, embeds, and project tracking.
Submissions are how participants share their projects with you. HackHQ gives you a flexible form builder to collect exactly what you need, a dashboard to manage everything that comes in, and a dedicated project page for each submission.
How submissions work
Each event has a unique submission link. When participants visit this link, they see a form with the fields you've configured. They fill it out, submit, and their project appears in your dashboard.
Participants don't need a HackHQ account to submit. The form is public and accessible to anyone with the link. Zero sign-up friction.
Getting started
Configure the form
Add custom questions and set a deadline. See Submission Form for more information.
Open submissions
Toggle Submissions Open at the top of the tab.
Share the link
Click Submission Link to copy the URL. Share it with your participants. They can also submit directly from the event page.
Review projects
Submissions appear in the table as teams submit. See Managing Submissions.
What participants submit
Every submission includes a set of default fields plus any custom questions you've added:
- Project name and description
- Team members with name and email for each member
- Competition selection (if your event has tracks or challenges)
- Custom questions you've configured in the submission form: URLs, text fields, dropdowns, and choice fields
When participants paste URLs into URL fields, HackHQ automatically detects and embeds content from supported platforms.
Supported embeds
URL fields in submissions automatically render rich previews for the following platforms:
| Platform | What's embedded |
|---|---|
| YouTube | Embedded video player |
| Loom | Embedded video player |
| GitHub | Repository card with link to repo |
| Twitter/X | Embedded tweet |
Other URLs display as clickable links. Embeds appear both in the organizer's submission detail panel and on the participant's project page.
Pro tip: Add a "Demo Video" URL field to your submission form. When participants paste a YouTube or Loom link, judges and organizers see the video embedded directly in the submission, no clicking through to external sites.
What's in this section
Submission Form
Add custom questions, set deadlines, and configure the submission form.
Managing Submissions
View, search, filter, and export submitted projects.
CSV Import
Bulk import up to 1,000 submissions from a spreadsheet with column mapping and preview.
Participant View
The dedicated page each submission gets for viewing, sharing, and editing.
GitHub Insights
Commit timeline analysis and repository metadata for GitHub submissions.
Share Links
Understand public share URLs vs private manage URLs for submissions.